About Us

Officers, Executive Committee, Committee Chairs

Chair – Susan Cloeter
chair@roanokecountydemocrats.com

1st Vice Chair – Thom Ryder
vicechair@roanokecountydemocrats.com

Treasurer – Frank Kallio

Secretary – Deb Landgraf

Candidate Recruitment and Development Chair – Steve McGraw
candidaterecruitmentanddevelopmentchair@roanokecountydemocrats.com

Fundraising Chair – Jessica Hilbish
fundraisingchair@roanokecountydemocrats.com

Outreach and Development Committee Chair – Jon Marino
outreachchair@roanokecountydemocrats.com

Education Chair – Gailen Miles

Information Technology Chair – Marcus Beale

Catawba Magisterial District Chair – Carter Turner
catawbamdc@roanokecountydemocrats.com

Cave Spring Magisterial Chair – Jessica Hilbish
cavespringmdc@roanokecountydemocrats.com

Hollins Magisterial District Chair – Charles Withers
hollinsmdc@roanokecountydemocrats.com

Vinton Magisterial District Chair – Ben Shepherd
vintonmdc@roanokecountydemocrats.com

Windsor Hills Magisterial District Chair – Bryan Keele
windsorhillsmdc@roanokecountydemocrats.com


Our By-Laws

Roanoke County Democratic Committee Bylaws
Adopted May 1, 2014

Mission – The Roanoke County Democratic Committee (RCDC) promotes progressive opinion on local, state, and national issues, and organizes support for Democratic candidates dedicated to equal opportunity, social justice, and the strengthening of our communities.

Article I Authority

The RCDC exists under the authority of and in accordance with the Code of Virginia, the Democratic Party of Virginia State Party Plan (hereinafter referred to as Party Plan) and the rules of the Democratic National Committee. These bylaws, while not all encompassing, guide the actions of the RCDC. At all times, these bylaws remain subordinate to the Party Plan or bona fide specific instructions from the State Central Committee.

Upon adoption, these bylaws shall supersede all prior bylaws together with all amendments, references to notice, percentages, or other procedures described in the supplanted document(s). The rules and procedures herein will become the active authority and no actions taken in compliance with these bylaws and the Party Plan will be subject to liability or sanction.

Article II Membership

Part One: Eligibility
Any person registered to vote in Roanoke County who agrees not to publicly support, endorse or assist any candidate running against a Democratic nominee may serve as a member of the RCDC.

Part Two: Voting Member
Members will be elected to a two year term at the time of the RCDC reorganization as prescribed by the Party Plan, or in the absence of a prescribed procedure, after midnight on the first Friday in December of each odd numbered year, but prior to midnight on the second Wednesday of the following January. Members may also be elected to fill an unexpired term by magisterial district committees whenever a vacancy exists in that committee’s membership.

  1. Each Magisterial District shall elect 20 members, with at least one voting member living in each precinct at the time of his or her election.
  2. A majority of elected Magisterial District members will elect a Chair from among its membership. Magisterial District Chairs may appoint other Magisterial District officers and committees.
  3. In the absence of candidates residing in their district, Magisterial District Chairs may fill vacancies with county residents who reside in other districts.
  4. Committee members shall be elected within Magisterial Districts by a simple majority vote (if opposed).
  5. Prior to their election all persons must confirm their desire to serve by either attending the Reorganization Caucus or communicating their willingness in writing on a form prescribed by the RCDC.
  6. Members of the State Central Committee who reside in Roanoke County become ex-officio members of the RCDC during the term of their office.
  7. Democratic Local, State, District and Federal officeholders who reside in Roanoke County become ex-officio members of the RCDC during their term(s).

Part Three: Associate Membership

Members of the Young Democrats or other organizations with 2 or more members recognized by the RCDC who reside in Roanoke County may become Associate Members of the RCDC. Any Roanoke County resident who meets the requirements of Article Two, Part One may join as an Associate Member, if approved by the RCDC. Associate Members may participate in all committee affairs except they may not vote on RCDC business.

Part Four: Auxiliary Membership
An Auxiliary Member is not required to be a resident of Roanoke County. They have all the rights of a regular member of the RCDC, but they may not vote on any RCDC business.

Part Five: Voting Rights
Unless otherwise stated, all committee members elected or otherwise, have the same rights and privileges.
Only members who have been elected as part of the most recent biennial reorganization, or have been elected to the RCDC at least 7 days prior to the meeting may vote on any matter.

Article III Officers

During the biennial reorganization meeting or within 30 days afterward, the RCDC shall elect these officers: Chair, 1st Vice Chair, Secretary and Treasurer.

Chair – The duties and authorities of the Chair shall include, but not be limited
to:

  • Coordinate the day to day work of the RCDC.
  • Appoint or replace standing and temporary committee chairs or members.
  • Delegate assignments to other officers and committee chairs.
  • Prepare the agenda and preside over meetings.
  • Act as temporary Chair of nominating caucuses.
  • Serve as ex-officio member of all committees except nominating.
  • Represent the RCDC at Congressional District committee meetings.
  • Represent the RCDC at Virginia Association of Democratic Chairs Meetings.
  • Ensure the treasurer’s report is reviewed annually.
  • File reports and forms required by Electoral Board, the Party Plan and other official entities.
  • Expend or obligate the RCDC for any expense up to $100.00.
  • Pay for the full cost of advertisements mandated by the Party Plan.

1st Vice Chair – Shall assume the duties of the Chair in the event of the Chair’s absence
or inability to perform their duties for any reason. They shall carry out additional duties as designated by the Chair.

Secretary – The duties and authorities of the Secretary shall include, but not be limited to:

  • Ensure the recording and distribution of minutes from all RCDC meetings and Executive Committee meetings.
  • Conduct routine and other correspondence as directed by the Chair.
  • Arrange for the location and send out notices for all meetings and caucuses.
  • Maintain a membership list and attendance records.

Treasurer – The duties and authorities of the Treasurer shall include, but not be limited to:

  • Keep safe RCDC funds and maintain bank accounts.
  • Account for income and disbursements.
  • Bill for dues.
  • Ensure compliance with disclosure and reporting laws.
  • Maintain RCDC dues and assessment obligations in good standing.
  • Provide a financial condition report to each RCDC and Executive Committee meeting.
  • Annually submit financial records to a third party for certification that they are in good order.

The RCDC may also elect such other officers as necessary or as recommended by the RCDC Executive Committee and approved by the majority in attendance at a meeting of the RCDC.

Such other officers may include:

  • Maximum of three (3) Vice Chairs
  • Corresponding Secretary
  • Parliamentarian

Article IV Committees

Standing and Temporary Committee Chairs may call meetings as needed to conduct business. Standing Committee members must be voting members of the RCDC. Temporary Committees may include members who are not members of the RCDC.

Part One: Standing Committees – The RCDC Chair shall appoint the following Standing Committees:

  • Finance Committee – to administer financial development and solvency for the RCDC.
  • Outreach Committee – to promote participation of Roanoke County residents in the activities of the RCDC, to generate interest in RCDC affairs and to promote goals defined by the Party Plan.
  • Candidate Recruitment and Development Committee – to identify, recruit, develop and support strong Democratic candidates for local office.
  • IT Committee – to establish and maintain the RCDC website and Facebook page (Social Media) and to help facilitate the RCDC activities related to voter and supporter identification technologies.

Part Two: Temporary Committees – The RCDC Chair may appoint other committees as deemed necessary by the RCDC Executive Committee or RCDC. Any such committees shall report their progress to each RCDC meeting held during their existence. All Temporary Committees cease to exist upon completion of their mission.

Part Three: Executive Committee – The RCDC Executive Committee is comprised of the Officers of RCDC, Roanoke County public officeholders elected as Democrats and Chairs of the Standing Committees. The Executive Committee acts on behalf of the RCDC. It must provide its minutes and report all of its actions to the next RCDC meeting for approval.

Article V Dues

The RCDC Executive Committee shall approve and communicate a dues schedule prior to the biennial reorganization with approval by the RCDC. The schedule must be approved by the RCDC.

Part One
The Executive Committee may waive dues for any individual RCDC member if requested by that member.

Part Two
Ex-Officio members shall have the same obligation to pay dues as voting members.

Part Three
Associate and Auxiliary RCDC members shall pay one half (1/2) dues of RCDC voting member.

Article VI Meetings

The RCDC Chair shall call meetings as necessary to conduct party business and realize the RCDC mission statement.

Part One
The RCDC shall meet a minimum of four (4) times each calendar year. The RCDC Executive Committee shall meet at least eight times each calendar year.

Part Two
Meetings shall proceed according to the Party Plan and general principles described in Roberts’ Rules of Order. No proxy or other form of absentee voting is permitted.

Part Three
RCDC meetings may override any Executive or other previous RCDC actions by a simple majority vote.

Meetings require a quorum of 30% of the membership as it is reflected by the membership list maintained by the RCDC Secretary. Executive Committee meetings require a quorum of 50% of their committee members.

No quorum is required for informational meetings. Members in attendance at informational meetings may recommend any action or decision for ratification at the next RCDC meeting.

Article VII Changes in RCDC Membership

Part One: Vacancies – In the event of a vacancy in the office of Chair, the 1st Vice Chair will assume the duties of the Chair and hold an election within forty five (45) days of assuming those duties.

In the absence of the 1st Vice Chair, the Secretary will assume the duties of Chair.

In the absence of the Secretary, the Treasurer will assume the duties of Chair.

For all other vacancies, the Chair shall appoint an interim candidate and at the next RCDC meeting a permanent replacement will be elected by a simple majority vote. District Chair replacements need approval only from a majority of the District Committee members present (even if uncontested for election).

Part Two: Removal – The RCDC Executive Committee may remove Officers or members for legitimate reasons including, but not limited to, excessive absence, willful neglect of duties, defalcation or violating party rules.

Any voting member who fails to attend six (6) consecutive RCDC meetings without notifying or communicating their status to the RCDC Chairman or Secretary shall be automatically changed from a voting member to an associate member.

Removal for publicly advocating the election of a candidate opposed to the Democratic candidate for any public office may be initiated by any RCDC member and Executive Committee action must be completed within thirty (30) days.

Process – Any removal must be approved by two thirds (2/3) of the RCDC Executive Committee. The individual in question must be provided with the reasons for the pending action and afforded the opportunity to present opposing views. They must be notified in writing at least fourteen (14) days before the RCDC Executive Committee considers their case and may be present for deliberation and voting. If the person is entitled to vote on the question, they may do so.

A 60% vote of the RCDC is required to ratify a removal.

All decisions to remove an individual may be appealed to the Congressional District Committee according to the Party Plan.

Article VIII Amending Bylaws

These bylaws may be amended, changed or replaced by a two-thirds (2/3) vote of the RCDC after the proposed changes have been distributed during the preceding RCDC meeting or provided to the membership at least seven (7) days prior to the meeting at which they will be considered.

 

Roanoke County Democratic Committee Job Descriptions
Accepted August 7, 2014

VOTING MEMBER

All Voting Members of the Roanoke County Democratic Committee (RCDC) shall have the responsibilities assigned to them by the Democratic Party of Virginia (DPVA) Party Plan and the RCDC Bylaws. They shall promote the Democratic Party’s interest in all elections in Roanoke County.

Their responsibilities include, but are not limited to, helping with the registration of voters, assisting the RCDC by attending membership meetings, paying dues unless excused, to fulfill such other responsibilities as the Chair shall assign, and aiding in the elections of Democratic Party nominees in Roanoke County.

ASSOCIATE & AUXILIARY MEMBERS

An Associate Member has all the rights and responsibilities of a Voting Member of the RCDC, except they may not vote on RCDC business. Associate Members are residents of Roanoke County.

Auxiliary Members have the same rights and responsibilities of an Associate Member of the RCDC. Auxiliary Members are non-residents of Roanoke County.

EX-OFFICIO MEMBER

Ex-officio Members have all the rights and responsibilities of Voting Members of the RCDC. Ex-officio Members are residents of Roanoke County who are members of the State Central Committee or Democratic Local, State, District or Federal officeholders.

CHAIR

The Chair of the RCDC is the administrative leader. The Chair shall perform all legal responsibilities assigned to local party chairs by the DPVA Party Plan and by the bylaws of the RCDC. The Chair shall preside at and prepare the agenda for all meetings of the RCDC and shall perform such other duties as are necessary to accomplish the responsibilities of the office. The Chair shall serve as an ex-officio member of all committees of the RCDC except for the Nominating Committee or may designate a representative to attend meetings of such committees.

The Chair shall have direct responsibility for the organization of county caucuses or conventions. The Chair shall be responsible for issuing the call for reorganization of the RCDC at the appropriate time.

The Chair shall appoint two members of the RCDC at the end of each year to serve as the Audit Committee for the purpose of examining the accounts and records of the Treasurer. The Chair shall see that a report is made by the Audit Committee to the RCDC within two months of their appointment.

The RCDC bylaws state that the duties and authorities of the Chair shall include, but not be limited to:

  • Coordinate the day to day work of the RCDC.
  • Appoint or replace standing and temporary committee chairs or members.
  • Delegate assignments to other officers and committee chairs.
  • Prepare the agenda and preside over meetings.
  • Act as temporary Chair of nominating caucuses.
  • Serve as ex-officio member of all committees except nominating.
  • Represent the RCDC at Congressional District committee meetings.
  • Represent the RCDC at Virginia Association of Democratic Chairs Meetings.
  • Ensure the treasurer’s report is reviewed annually.
  • File reports and forms required by Electoral Board, the Party Plan and other official entities.
  • Expend or obligate the RCDC for any expense up to $100.00.
  • Expend or obligate the RCDC for the full cost of advertisements mandated by the Party Plan.

1st VICE CHAIR

In the Chair’s absence or in the event of the inability of the Chair to perform any duties of that office, the 1st Vice Chair shall assume those duties. The 1st Vice Chair shall also carry out additional duties as designated by the Chair. In the event of a vacancy in the office of Chair, the 1st Vice Chair will assume the duties of the Chair and hold an election for a new Chair.

SECRETARY

The Secretary shall record the proceedings of the RCDC, be custodian of the Committee Bylaws and DPVA Party Plan and incorporate therein all duly adopted amendments and revisions. The Secretary shall be responsible for maintaining a current roster of RCDC Members’ names, addresses, telephone numbers, and email addresses, and for transmitting that information to the state DPVA.

The Secretary shall maintain a record of attendance at RCDC meetings, conduct the correspondence of the RCDC and maintain files of such correspondence. At the expiration of the Secretary’s service all books, documents, records, and other property of the RCDC shall be turned over to the incoming Secretary.

Responsibilities include taking monthly minutes (motions – complete with names of persons who made and seconded them, election results, official reports, etc.) at both RCDC Executive Committee and RCDC Membership meetings, and submitting the minutes in a timely manner prior to the next meeting.

The Secretary will make note of any agenda items moved to the next month’s meeting and make sure those items are brought to the attention of the Chairman when preparing the next month’s agenda.

In the absence of both the Chair and the 1st Vice Chair, the Secretary will assume the duties of the Chair.

The RCDC bylaws state that the duties and authorities of the Secretary shall include, but not be limited to:

  • Ensure the recording and distribution of minutes from all RCDC meetings and Executive Committee meetings.
  • Conduct routine and other correspondence as directed by the Chair.
  • Arrange for the location and send out notices for all meetings and caucuses.
  • Maintain a membership list and attendance records.

TREASURER

The Treasurer shall receive the funds of the RCDC and disburse them when duly authorized and shall make a report at each RCDC meeting. The Treasurer shall maintain a ledger and keep a careful account of income and disbursements and bank statements and shall turn over to the incoming Treasurer all funds, books, records, and property that belong to the RCDC at the end of his/her service. The Treasurer shall assist the Chair with making any financial reports required by law.

In the absence of the Chair, 1st Vice Chair and the Secretary, the Treasurer will assume the duties of the Chair.

The Roanoke County Committee bylaws state that the duties and authorities of the Treasurer shall include, but not be limited to:

  • Keep safe RCDC funds and maintain bank accounts.
  • Account for income and disbursements.
  • Bill for dues.
  • Ensure compliance with disclosure and reporting laws.
  • Maintain RCDC dues and assessment obligations in good standing.
  • Provide a financial condition report to each RCDC and Executive Committee&nbspmeeting.
  • Annually submit financial records to a third party for certification that they are in good order.

6th and 9th CONGRESSIONAL DISTRICT DEMOCRATIC COMMITTEE REPRESENTATIVE

6th and 9th Congressional District Democratic Committee (CDDC) Representatives shall regularly attend their respective CDDC meetings and report back to the RCDC.

The CDDC supports the RCDC in our collective effort to elect Democratic Congressional Representatives from the 6th and 9th Congressional Districts, to assist the RCDC in our effort to accomplish our goals and ensures that the RCDC is properly reorganized in odd numbered years in accordance with the DPVA Party Plan.

6th and 9th District CDDC representatives also attend DPVA Central Committee meetings where the policies for the DPVA are established. They shall also obtain and convey any valuable information that they learn or gather to and from the RCDC and interact with the DPVA and other Democrats throughout the state.

CANDIDATE RECRUITMENT AND DEVELOPMENT COMMITTEE CHAIR

The Candidate Recruitment and Development Committee Chair shall identify, recruit, develop and support strong Democratic candidates for local office.

CORRESPONDING SECRETARY

The Corresponding Secretary shall assist the Secretary by mailing correspondence such as greeting cards, phoning members without email to notify them of meetings or other events, and in any ways in which the Secretary shall request.

FINANCE COMMITTEE CHAIR

The Finance Committee Chair shall prepare an annual budget for submission to the RCDC based upon the requests submitted by the Executive Committee. It is the responsibility of the Finance Committee to administer financial development and solvency for the RCDC.

FUND RAISING CHAIR

The Fundraising Committee shall be responsible for generating the resources that allow the Roanoke County Democratic Committee (RCDC) to meet the requirements of its Mission Statement. The Fundraising Committee shall increase the RCDC’s prominence in Roanoke County, build positive relationships with area supporters and elected officials, and shall organize fundraising events in order to realize these aspirations.

The Fundraising Chair shall confer with the Executive Committee to establish fundraising goals and objectives, and to determine the type and scale of each event to be held. They shall organize a committee and recruit volunteers to assist with each event, select venue, theme, and protocol for the event, shall be responsible for coordinating deposits, payments and reimbursements with the RCDC’s Treasurer, and shall be responsible for sending acknowledgments to those who donate their time, expertise, money, or make in-kind contributions to the event.

INFORMATION TECHNOLOGY (IT) CHAIR

The IT Chair shall provide technical expertise and advice in all matters related to technology, as well as overseeing the implementation of such as needed to carry out the missions of the committee.

LEGAL COUNSEL

The Legal Counsel shall advise the Chair on legal issues pertaining to the RCDC when called upon.

MAGISTERIAL DISTRICT CHAIR

Magisterial District Chairs (MDC) shall manage their Magisterial District (MD) by appointing Precinct Captains for each precinct in their MD. They shall actively recruit candidates to fill RCDC vacancies in their MD. They shall make efforts to assure that all Democrats in their MD are registered and that contact is made with absentee voters, if possible. They shall see that door-to-door canvassing, phoning, mailing and emailing is done in their MD to support Democratic candidates and to keep our database and lists of Committee and non-Committee members up-to-date. They shall assist with fundraising for the RCDC. They shall see that their Precincts are staffed with poll greeters on election days.

They shall assist the Treasurer with collecting dues from their MD Members. They shall recruit and assist Democratic candidates for Board of Supervisors and School Board in their MD. They shall see that the Voter Activation Network (VAN) is updated with any changes that become known to them. They shall hold periodic meetings in their MD, and they shall report their activities to the Executive Committee and to the full Committee.

NEWSLETTER EDITOR

The Newsletter Editor shall assist the Secretary by sending by mail or email to all members proper and timely notice of all meetings of the RCDC. As far as possible, such meeting notices shall take the form of a newsletter. The newsletter shall include information of particular interest to Roanoke County Democrats.

OUTREACH COMMITTEE CHAIR

The Outreach Committee Chair shall work to widen the public participation of Roanoke County residents, new voters, recently naturalized citizens and minorities in the activities of the Party and the RCDC, and to generate interest in Party and Committee affairs.

PARLIAMENTARIAN

The Parliamentarian shall, upon request, offer procedural advice to the RCDC Chair on questions of parliamentary law or interpretation of the Roberts Rules or Order, the DPVA Party Plan or the RCDC Bylaws.

PRECINCT CAPTAIN

Precinct Captains (PC) shall be responsible for organizing the grass roots operations in their precinct according to the DPVA Party Plan and the bylaws of the RCDC. The primary duty of the PC is to establish and maintain a precinct organization. PC’s shall endeavor to recruit a sufficient numbers of volunteers to carry out all necessary precinct functions as directed by their Magisterial District Chair (MDC). PC’s are to coordinate the precinct volunteers in accomplishing their precinct functions. Precinct functions include door-to-door canvassing, phoning, mailing and emailing in their precinct to support Democratic candidates and to keep our database and lists of committee and non-committee members up-to-date. They shall see that their precincts are staffed with poll greeters on election days. They shall provide any changes or updates that become known to them to their MDC. They shall report to the MDC and shall assist the MDC in any way that the MDC might request.

PROGRAM CHAIR

The Program Chair shall be responsible for planning relevant programs for the regularly scheduled meetings of the RCDC.

PUBLIC RELATIONS CHAIR

The Public Relations Chair shall have primary responsibility for publicity regarding RCDC activities, policy statements, conventions, caucuses and elections. They shall serve as public spokesperson for the committee if designated by the Chair.

SERGEANT-AT-ARMS

The Sergeant-at-Arms shall provide security at RCDC meetings and caucuses, if requested by the Chair.

VOLUNTEER COORDINATOR

The Volunteer Coordinator shall actively recruit individuals to participate in all levels of the activities of the RCDC, coordinate the activities of those volunteers and maintain a record of volunteers to use in recruitment for tasks and events that the RCDC may undertake.

WATCHDOG COMMITTEE CHAIR

The Watchdog Committee Chair (WCC) shall monitor bills introduced in the Congress of the United States, the Legislature of the Commonwealth of Virginia and by local governmental bodies. The WCC shall confer with the RCDC in selecting the issues that need support or opposition. The WCC shall encourage letter writing to the editors of various newspapers. The WCC shall enlist individual RCDC members as needed to contact our legislators. The WCC shall provide monthly reports on the activities of the committee to the RCDC.


Meetings

Date: First Thursday of each month
Time: 7:00 PM

Location:

South County Library
6303 Merriman Road
Roanoke, VA 24018
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